Ironwood Golf Course

Facility Rentals

BECOME AN IRONWOOD GOLF COURSE VENDOR

Do you want to provide food service during events held at Ironwood Golf Course? We welcome licensed food truck vendors to support tournaments, banquets, meetings, and other facility rentals.

Below are the requirements and guidelines for food truck vendors providing services during facility room rentals and special events.

Food Truck Service Guidelines

Food truck vendors may operate during approved:

  • Facility room rentals
  • Special events
  • Tournaments
  • Community programs
  • City-approved functions

All food truck participation must be scheduled and approved in advance by Ironwood Golf Course staff.

Important Restrictions

  • Food and non-alcoholic beverage sales only
  • Alcohol sales are not permitted unless specifically approved through Ironwood Golf Course and City licensing procedures.
  • Vendors may only operate in designated food truck service areas assigned by Ironwood staff.
  • Food trucks must remain self-contained at all times.
  • Dumping of grease, gray water, or food waste onto the ground, into landscaping, parking areas, or storm drains is strictly prohibited.
  • All grease, gray water, and food-related waste must be contained within the food truck and removed from the property for proper disposal off-site.
  • Vendors are responsible for maintaining a clean service area during and after operation.
  • Any spills of grease, oil, or food waste must be immediately cleaned by the vendor.
  • Vendors may be held financially responsible for damage or cleanup costs resulting from grease spills, improper disposal, or excessive waste left on-site.

Load-In and Load-Out Requirements

All vendors must adhere to assigned setup and removal times.

  • Prearranged load-in and load-out times are required
  • Typical Load-In Times:
    As early as 6:30 AM, unless otherwise approved
  • Load-Out Deadline:
    All equipment must be removed no later than 10:00 PM, unless approved in advance

Load-in and load-out schedules are coordinated based on:

  • Facility rental schedule
  • Event timeline
  • Staff availability

Failure to follow assigned times may impact future vendor approval.

Generator and Equipment Requirements

  • Food trucks are required to operate using self-contained generators.
  • Electrical hookups are not provided by Ironwood Golf Course.
  • Generators must be:
    • Quiet operating
    • Properly maintained
    • Safely secured during operation
    • Positioned to minimize noise and exhaust near guests and buildings
  • Vendors are responsible for:
    • Fuel supply
    • Safe generator operation
    • Compliance with all fire and safety regulations

Generators that create excessive noise, smoke, or safety concerns may be required to shut down at the discretion of Ironwood staff.

Vendor Approval Requirements

All food truck vendors must complete the approval process before operating at Ironwood Golf Course.

Required documentation includes:

  • Completed Ironwood Golf Course Vendor Agreement
  • Proof of General Liability Insurance
  • Valid Food Service License
  • Applicable Health Department Permits
  • Applicable Business License

All documents must be submitted:

A minimum of seven (7) business days prior to the scheduled event.

Vendors without approved documentation will not be permitted to operate.

Vendor Fees

Food truck vendor fees are as follows:

  • Standard Vendor Fee:
    $47.25 per day
  • Special Event Vendor Fee:
    $99.75 per day

Vendor fees:

  • Must be pre-paid
  • Must be paid at least seven (7) business days in advance
  • Are non-refundable
  • No rainchecks or credits will be issued

Booking and Scheduling

Food truck vendors are scheduled based on:

  • Facility rental reservations
  • Special event schedules
  • Available space
  • Staffing availability

Vendor locations will be assigned by Ironwood staff.

Vendor reservations are:

  • First-come, first-served
  • Confirmed upon payment receipt

To reserve dates, contact:

ironwood@cityofgainesville.org

Special Event Considerations

During large-scale events or facility-wide rentals:

  • Vendor participation may be limited
  • Some private rentals may restrict outside vendors
  • Ironwood staff will coordinate final placement and approval

Food trucks may be booked:

Up to 60 days in advance

Waste Management Requirements

All vendors must comply with:

City of Gainesville Zero Waste Initiative

Vendors are responsible for:

  • Proper disposal of waste
  • Removal of grease and food waste
  • Maintaining a clean service area
  • Removing all vendor-generated trash

Failure to comply may result in removal from approved vendor status.

Vendor Conduct Expectations

Food truck vendors must:

  • Maintain professional conduct
  • Operate safely and responsibly
  • Follow instructions from Ironwood staff
  • Stay within assigned operating areas
  • Maintain proper food safety practices
  • Avoid blocking access roads or pedestrian paths

 

Vendor Application